Question: What is the difference between a wedding planner, wedding coordinator and venue coordinator?
This is a great question that we hear a lot from newly engaged couples! Planning a wedding requires many different moving parts to make your special day all come together. Navigating this all on your own can be confusing and challenging but there are several people trained to help you out with all of this. It’s important to understand what exactly each of the people helping you out will do for your big day.
A wedding planner can handle your wedding from the planning stage to the execution stage on the big day. An experienced wedding planner is able to suggest vendors for your wedding and handle the business negotiations and budget, while helping with all the design elements of your wedding. Your planner will be available at all times for any questions you have or changes you want to make. Leading up to the wedding, planners will make detailed timelines for the big day and any surrounding events like the rehearsal dinner. Balancing all of this on your own can get pretty overwhelming, but wedding planners are organizational experts and can take the stress off of your own shoulders. All of this work does not come cheap but if your wedding budget allows it, a wedding planner can be a huge help for keeping your wedding organized and fulfilling your every want and need.
Wedding coordinators are similar to wedding planners but primarily work closer to your big day; typically about a month before the wedding. Jumping in towards the end of your wedding planning, the wedding coordinator will need to be caught up on where you are at in the stages of planning. They can step in and let you know the other elements you need for the wedding, while confirming everything you’ve planned with various vendors thus far. Like a wedding planner, wedding coordinators will create detailed timelines for the wedding day but will cost a little bit less which is ideal for a wedding on a smaller budget. Putting someone else in charge of making sure your wedding day runs smoothly, allows you to actually enjoy your special day. Wedding coordinators are ideal if you want to be the one in charge of planning your wedding but also want an expert to tie up any loose ends before the big day.
Venue coordinators are most focused on making sure all the logistics with your wedding venue go smoothly. Their responsibilities include all the little details with your venue, such as tables, chairs, and food. They can make timelines for you wedding day, dealing primarily with when the food will be served. They can suggest vendors for you but don’t handle any of the actual business logistics. Venue coordinators are hired by the wedding venues and are dealing with plenty of other brides, so their time is not designated for you and they will not always be available like wedding planners. Venue coordinators are helpful but are not concerned with the specific details of your wedding.
Be sure to check out our favorite wedding planners and coordinators here!